Hadron Finsys GmbH is committed to the protection of Personal Data that
is entrusted to us. Personal details are therefore handled and secured with
great care, in accordance with the EU data protection legislation.
This privacy statement explains Hadron Finsys Gmbh, what personal data or
information (referred to in this policy as “information”) Hadron Finsys GmbH (referred
to in this Policy as: “we” or “Hadron”) collects both online and offline about potential
recruits (“candidates” or “you”) for our clients and how we use this information.
Hadron Finsys GmbH (registration number CHE-020.4.046.935-7) is a company based
in Switzerland providing sourcing and recruitment services to its own clients as well
as to clients of other subsidiaries of Hadron Finsys GmbH (www.hadronfinsys.com).
In general, we collect information about potential candidates through research of a
number of publicly available resources, like, for example, professional information that
our candidates may have posted about themselves on social network sites and job
boards. This information is stored in our own database, which we use to conduct
candidate searches on behalf of our clients. If a candidate is identified as a potential
match for a specific search, we will contact that candidate to ask if they are interested
in being informed about job opportunities, to invite them to submit further information
about themselves, and to ask their consent for the inclusion of their data in our
database and the provision of this information to our clients.
Hadron Finsys GmbH is the data controller (i.e. the entity responsible for the
processing of personal information in accordance with applicable data protection laws)
in respect to all information which it collects about and receives from candidates.
website) and other tracking tools.
How we collect information
We collect data in a variety of ways:
From publicly available sources on the internet. For example, we search
professional social network sites and job opportunity websites for professional
information that people post about themselves.
Directly from you. We will invite you to submit information about yourself if we have
identified you as being a potential candidate for a position we have been asked to
fulfill for a client. We may also offer the opportunity for you to submit information to
us for inclusion in our database in order to be considered as a candidate for future
Through your use of our website and your interactions with us. You may view
and use our website and we may use tracking tools to collect information about your
usage of our website. We may also store information about your other interactions,
for example about any correspondence we may have with you or any interactions we
may have through social media.
What information we collect
In our database, we try to include the following information about candidates:
- Current and previous job titles
- Current company
- Email address and telephone number
- City and country
- Language capabilities
- Job experience and work history
- Professional skills
- The source of the information about the candidate
- Any other information that you provide to us and which is relevant for a specific job
profile or in relation to a specific job vacancy and/or job offer.
Additionally, we may store information based on your interactions with us.
How we use information on candidates and for what purposes
We use information about our candidates in the following ways:
To match the professional profile we have stored of our candidates in our database
to any positions we have been asked to fill by any of our clients, including any related
administrative use such as invoicing;
To communicate with candidates about our services. For example, we may inform
a candidate about a position that they may be interested in and/or to invite them to
submit further information about themselves and/or to ask their consent to store their
profile in our database and to forward it to a client.
For marketing purposes. Candidates may be contacted with commercial offers or
promotions which may be of interest to them, if they’ve agreed to receive such
To monitor and improve our products and services. We use your information to
monitor how our services are used (e.g. our website) and how we can improve them.
We may ask our candidates to participate in market research and use and store their
feedback to improve our service offerings.
For verification and security purposes. We may use your information to verify
the data we hold about the candidates, to protect the security of our website and our
database, to avoid the abuse of the information contained in it in any way and to
protect the legitimate interests of the Hadron group and those of its clients against
To comply with our legal obligations. In some instances, we may be under a legal
obligation to store certain information about our candidates. For example, if we ask
your consent to use certain information about you, we will store a record of your
consent to comply with our requirements under data protection law.
Information on candidates may be shared with the following parties
Within the Hadronfinsys group of companies. Technaura Systems GmbH and
Hadron Talent Center Kft companies are part of the Hadronfinsys GmbH, which is
active in many countries in the world. We may share candidate information with other
Hadronfinsys companies in relation to specific searches for suitable candidates for
positions they have been asked to fill. We will only do so if the candidate has given
his/her prior consent to this (unless the information is only provided to the client in
Our clients. We offer sourcing and recruitment services to a wide range of clients. If
we have found a suitable candidate for position we have been asked to fill by a
particular client, we may provide information we have about that candidate to that
client. We will only do so if the candidate has given his/her prior consent to this (unless
the information is only provided to the client in anonymous form).
Our third-party business partners. We may share your information with third
party business partners so that they can provide services to us (e.g. the company
which hosts our database, or any agents we may engage to conduct searches of our
database on our behalf).
How long we keep the information of our candidates
The information on a candidate (name, contact details, work experience, education,
data on our interactions etc.) is available in our database for 2 years from the date on
which the information was included in our database or from the date the candidate
last contacted us, whichever is the latest.
A candidate who no longer wishes to be placed by us, can contact us to request
deletion (see below).
Candidates’ rights with respect to their information
Any candidate whose data is included in our database may at any time exercise the
- To review the information that we hold about them in our database;
- To request correction of this information if it is factually wrong;
To request deletion of the information if they no longer wish to be included in our
database nor to be informed by us about career opportunities which match their
To change any privacy setting they have previously chosen. For example, if you’ve
agreed to accept cookies from our website or to receive third party marketing mailings,
you may at any later time change your mind, and change your settings to refuse
cookies (unless these are necessary to use our site) or to no longer receive third party
For this purpose you may contact Hadron Finsys by email at:
email@example.com. When you make such a request, we may ask you for
some additional information in order to properly check your identity.
We have various security measures in place to protect the information we hold about
candidates. For example, we use encryption, firewalls, intrusion detection software
and manual security procedures to help protect the accuracy and security of the data
we hold about candidates. In case particular data had been made public before it was
shared with us, we cannot guarantee its safety. We also encourage you to use caution
when using the Internet. This includes not sharing your passwords.
Transfers to other countries
Our use of information about candidates in accordance with this statement may
involve the transfer of this information to other countries, including outside the
European Union. For example, this may be the result of the fact that Hadronfinsys
companies outside Europe request for search results from the database to find suitable
candidates in Europe for a position they have been asked to fulfill. Or this may be the
result of a client or third party service provider we engage being located outside
Europe. The laws of other countries to which candidate information is transferred to
may not provide the same level of protection for personal information as the law of
the country where the candidate resides. Where this is the case, we will, however, put
in place appropriate technical to ensure that personal information is adequately
Links to other websites we don’t control
We may from time to time offer links on our website to other websites which we do
not control. This policy does not apply to the privacy practices of those other websites.
If you have a particular interest or concern regarding the way your data will be used
How to contact us if you have any questions
If you have any questions about this Policy or any privacy concerns, or would like to
request copies of the information we hold about you, please
contact firstname.lastname@example.org , or send a letter to:
Updates of this policy
We may change our privacy practices and this policy. If we do, we will post an updated
version of this document on our website. It will have a different date and version
number from the one set out below. You are advised to check our site periodically for
Version 1 – 16. 05. 2018.